Microsoft License Optimization
Microsoft license optimization: reduce costs by 15% to 30%, gain control, and align your environment with actual usage
Identify unused licenses, eliminate duplicates, and adjust the mix by profile based on real consumption data. Request a free personalized DEMO and get an initial assessment of your environment, with no obligation.
THE CHALLENGE
The licensing environment evolves faster than its management
In many organizations, the Microsoft licensing environment evolves faster than its management. Beyond a certain size (≈50 employees), inefficiencies begin to appear that are not always visible.
Common inefficiencies that go unnoticed:
- Active licenses not in use
- Users with oversized plans
- Duplicate functionality across products
- Lack of control in processes such as offboarding
The result is clear: higher costs without a proportional improvement in performance.
- Costs that are hard to justify
- Overheads that add no real value
- Lack of visibility into spending
- Decisions based on partial information
- Inefficiencies sustained over time
The source of overspending
In most cases, the problem is not the price of the licenses, but how they are managed. Common factors include:
- Lack of time to review the environment in detail
- Complexity of the Microsoft ecosystem
- Constant changes in licensing models
- Lack of visibility into actual usage
This leads to decisions being made with partial information, keeping inefficiencies in place over time.
THE SERVICE
A data-driven approach, not estimates
At Revertis, we approach optimization through an objective analysis of actual usage.
We do not propose changes based on intuition: we work with concrete consumption data, profile by profile.
Consumption analysis
We analyze license consumption at the user level.
Inefficiency detection
We identify inefficiencies and opportunities for adjustment.
Elimination of duplicates
We eliminate duplication across solutions.
Mix adjustment
We adjust the license mix by user profile.
Critical processes
We review critical processes such as onboarding and offboarding.
Actionable recommendations
Prioritized recommendations that can be implemented from the first session.
OBJECTIVE
The objective is simple: align cost with actual usage without affecting operations.
Transformation
From an uncontrolled environment to a cost aligned with actual usage
Before
Costs that are hard to justify
Lack of overall visibility
Underused or redundant licenses
Manual, poorly controlled processes
After
Full control of the licensing environment
Direct cost reduction (15-30%)
Assignments aligned with each user profile
More efficient and sustainable processes
Greater budget predictability
WHAT IT INCLUDES
Analysis across the entire Microsoft ecosystem
Actual usage analysis
- User-level consumption
- Overall visibility of the environment
- Diagnosis based on objective data
Inefficiency detection
- Active licenses not in use
- Oversized plans
- Functional duplication across products
License mix adjustment
- Optimization by user profile
- License reassignment
- Removal of unnecessary licenses
Critical processes
- Review of the offboarding process
- Improvement of the onboarding process
- Control of onboarding and offboarding
Microsoft ecosystem covered
- Microsoft 365 and Power Platform (BI, Apps)
- Dynamics 365: Business Central, Finance, Supply Chain
- Customer Engagement and the rest of the catalog
Would you like to know how much you can optimize in your case?
Request a personalized DEMO and we will review your environment with you. We identify opportunities from the first session.
METHODOLOGY
A structured process to minimize impact and maximize results
01
Initial assessment
Environment analysis and data collection
02
Opportunity identification
Detection of inefficiencies and savings potential
03
Optimization proposal
Adjustment of the licensing model by profile
04
Implementation
Controlled execution of the changes
05
Ongoing follow-up
Support to maintain efficiency over time
RESULTS
Typical results: 15-30% savings
In mid-sized environments, optimization projects make it possible to:
- Reduce license spend by 15% to 30%
- Eliminate unnecessary or inactive licenses
- Improve processes such as offboarding
- Increase control and transparency of spending
- Free up IT time for value-added tasks
All of this with no negative impact on day-to-day operations.
Direct impact on:
- IT costs
- Budget predictability
- Operational efficiency
ONGOING SUPPORT
Optimization is not a one-off event
Environment monitoring
We monitor the evolution of the environment
Organizational adaptation
We adapt the model to organizational changes
Anticipating changes
We anticipate changes in licensing
Long-term control
We maintain control over time
ABOUT REVERTIS
Microsoft optimization from a practical, results-driven perspective
20+ years
of experience as a Microsoft Partner
Technical and functional analysis
Proven analytical capability
Operational approach
Not just advisory: we implement the changes
Ongoing support
Beyond the initial project
Results-driven
Measurable savings from the first phase
